Associate | Office Management
Where You Will Work
At Grant Thornton we go beyond business as usual, so you can too. A team of over 150 professionals together collaborate with more than 80,000 colleagues in over 150 markets globally.
Grant Thornton will embrace your uniqueness and what you bring to the table. We seek individuals who bring their own flair, passion, and diverse experiences to the forefront. Each individual adds a layer of richness and depth to our collective tapestry.
We want you not only to bring your skills and expertise, but also your essence, your passions, and your authentic self. At Grant Thornton, we know that when you bring your own self, you bring magic to the workplace.
What We Need From You
As an Office Management Associate at Grant Thornton, your day-to-day tasks would include:
- Supporting the Office Management:
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- Process invoices, bookkeeping, maintaining budget book
- Supporting procurement and vendor management
- Booking flights, accommodation, visa applications and travel insurance
- Scheduling meetings when required
- Booking external vendors when required
- Assisting office maintenance, upkeep & facility servicing
- Support organising internal & external events
- Help in coordinating & recording fire drills
- Supporting supplier relationship management
- Service Line Duties:
- Supporting service lines with clerical duties from time to time depending on season and workload.
- Preparing Audit reports and financial statements
- Ad hoc Reception Duties:
- Handling of telephone calls, both incoming and outgoing
- Greeting and directing clients visiting the office for meetings
- Taking and retrieving messages for various personnel
- Receiving, sorting, and forwarding incoming mail
- Coordinating the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Assisting in the ordering, receiving, stocking, and distributing office supplies
- Assisting with other related clerical duties such as printing, filing, photocopying, scanning, and binding
- Preparing meetings & training rooms
About You
The successful candidate must be in possession of the following attributes:
- Good standard of education, preferably at Advanced Level
- Qualifications in administration or secretarial subjects would be considered an asset.
- Proficient in Microsoft Office applications, particularly Word and Excel
- Excellent communication skills in English (understanding Maltese is considered an assest)
- Highly organised and detail-oriented
- Able to multitask and prioritise effectively
- Be a good team player and a people person
- Pleasant personality with a client-oriented mindset
- Flexibility to accommodate the firm’s work exigencies
What We Can Give You
Apart from working on the various practice areas on offer at Grant Thornton, we will support you in exploring and developing new topics and areas of practice within the Firm which you have an interest and passion for. To this end, we will ensure you have:
- Competitive salary and benefits;
- Health Insurance;
- A dynamic, diverse, inclusive and young environment;
- A supportive and experienced team;
- Continuous personal and professional growth;
- An open door policy;
- Flexibility;
- Family friendly measures;
- Induction meetings and buddy system;
- Firmwide social activities;
- Attendance to educational events which may arise from time to time.
