The main role of Office Manager is to ensure the smooth running of the office, to improve on day-to-day operations and to act as a point of contact for the general upkeep of the office, maintenance, mailing, supplies, equipment, bills, errands and shopping.
Main duties include:
- Assist the Partners and Directors in the scheduling and organisation of meetings and keeping their agendas up to date
- Supervise front office and ensure smooth operations
- Responsible to carry out regular stock take of office supplies and place orders when necessary
- Manage contract and price negotiations with office vendors and service providers
- Liaising with landlord and other tenants in the building to ensure the upkeep of the premises
- Maintain the upkeep of the office condition and arrange necessary repairs
- Liaising with facility management suppliers, including cleaning, catering and security services
- Responsible for the organisation of work-related travel arrangements
- Assist in the organisation of in-house or off-site events
- Other duties, in line with the role, as assigned by the Managing Director
The selected candidate must possess:
- Previous experience in a similar role and familiar with office management procedures
- Excellent written and verbal communication skills
- Fluent in Maltese and English
- Organisational and leadership skills
- Knowledge of MS Office tools
- Time management skills and ability to multi-task and prioritise work
- Attention to detail and problem-solving skills
Interested candidates are to write to the Associate Director, People and Culture on recruitment@mt.gt.com submitting a motivation letter and a detailed CV by 31 August 2022. All relevant applications will be acknowledged and strict confidentiality will be guaranteed.
