Ref

08/22

Location

Birkirkara

Specialism / Function

Administration

Entry Route

Position Type

The main role of Office Manager is to ensure the smooth running of the office, to improve on day-to-day operations and to act as a point of contact for the general upkeep of the office, maintenance, mailing, supplies, equipment, bills, errands and shopping.

 

Main duties include:

  • Assist the Partners and Directors in the scheduling and organisation of meetings and keeping their agendas up to date
  • Supervise front office and ensure smooth operations
  • Responsible to carry out regular stock take of office supplies and place orders when necessary
  • Manage contract and price negotiations with office vendors and service providers
  • Liaising with landlord and other tenants in the building to ensure the upkeep of the premises
  • Maintain the upkeep of the office condition and arrange necessary repairs
  • Liaising with facility management suppliers, including cleaning, catering and security services
  • Responsible for the organisation of work-related travel arrangements
  • Assist in the organisation of in-house or off-site events
  • Other duties, in line with the role, as assigned by the Managing Director

 

The selected candidate must possess:

  • Previous experience in a similar role and familiar with office management procedures
  • Excellent written and verbal communication skills
  • Fluent in Maltese and English
  • Organisational and leadership skills
  • Knowledge of MS Office tools
  • Time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem-solving skills

 

Interested candidates are to write to the Associate Director, People and Culture on recruitment@mt.gt.com submitting a motivation letter and a detailed CV by 31 August 2022.  All relevant applications will be acknowledged and strict confidentiality will be guaranteed.

Sound like you?

Apply now